How do registrars figure out which students have met graduation requirements?
I’m a department level academic advisor. We’re in the process of switching from DARS to PeopleSoft. For undergrads we use a software-based process. All student info and degree info is in a database. The system creates a degree progress report for each student that takes their completed course work and combines those classes with the degree requirements to show them their progress. It also lists their progress on meeting requirements like “42 units of upper-division credit.” I meet with students once a semester, or once a year, to make sure their degree progress report looks okay. We also discuss ways they can meet the various complicated requirements of a four-year degree. If something doesn’t look right on their degree progress report, such as a transfer class not being applied to the correct category, I make corrections in the database. When a student is a semester or two out from graduation, we have a final meeting to check everything over, make a plan for the final semester, and to
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