How do I reduce per diem reimbursement to actuals?
Calculate Actual Expenses • Per Diem Allowance: total all Fixed Meal entries on the Expense List page. • Actual Expense: total all individual PCard Meal Expense entries and add any out-of-pocket meal expenses. • Amount of Reduction: subtract the Actual Expense amount from the Per Diem Allowance amount. Add Reimbursement Reduction Entry • From the Expense List page, select Add Expense; • Use the Reimbursement Reduction expense type located in the “Other” category; • Enter the Amount of Reduction (from the above calculation) as a negative and provide a description; • Select Save & Go to Expense List. The amount will show up as a negative and a review of Report Totals page will indicate the total reimbursement due to the traveler has been reduced by the Reimbursement Reduction entry.
