How do I process a PCard meal on a lodging receipt?
• If the meal is part of a hotel receipt and the traveler is claiming per diem, the meal needs to be marked non-reimbursed; in the itemization, select the expense type PCARD Meal Expense for the meal(s) and check the Deduct From Reimbursement box. • There may be times that a Group Meal is the only charge on the lodging receipt (no room charges) if the traveler had a lunch or dinner meeting in a hotel dining facility. In this case, at the Company Card page, the Hotel/Motel expense type should be changed to Group Meals/Mtg (attendees required). If the traveler is claiming per diem for the day, the appropriate meal provided box should be checked on the Fixed Allowances page. Complete all fields.
