How do I get reimbursement for expenses I paid for myself and where should I file my PCard expenses for travel?
Travel expenses that need to be reimbursed should be submitted within 10 days of the end of the trip. If the traveler has used the PCard for their travel and just has incidental expenses to be reimbursed (such as tips, taxis, or meals) the traveler must submit the yellow Accounting form along with the 1 Vanderbilt Transaction Detail Report. In this case, the Travel Report number (in the right hand corner of this form) should be noted in the Travel Authorization number field in PaymentNet. The 1 Vanderbilt Transaction Detail Report can query the travel information using the search criteria Travel Authorization number. This report will provide a grand total of charges placed on the PCard. The total must be listed on the yellow Accounting page under Total PCard Transactions. After appropriate signature approvals, the yellow Accounting page in the green Travel Report Form and attachments should be submitted to Department of Finance (for the Medical Center employees), or Disbursement Servic
