How do I get reimbursed for expenses paid out of pocket on a business trip?
A. Please refer to the Medical Center Policy on reimbursable expenses. You need to have original receipts taped to an 8 by 11 sheet of paper unless they are large receipts. At that time you need to fill out an Employee Reimbursement Form (please see HR website for form: http://www3.georgetown.edu/hr/employment_services/forms.html). You must also attach a copy of your credit card statement showing that the charges hit your account if you purchased large items, such as airfare, hotel, or car rental. You can take out all other charges except for those that apply to the reimbursement. Once you fill that out with the appropriate cost center numbers, personal information, and reason for reimbursement, we will fill in the account codes and make sure we have everything needed to go through smoothly. Then it will be sent to Accounts Payable and you can expect to see your reimbursement in 3-5 weeks.
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