How do I get reimbursed for a club purchase or make a club payment?
To be reimbursed for a club purchase or to make a payment, you must fill out a pink voucher, also called a Request for Check Form, and attach any applicable documents. These forms are available at the GSA, TH218 and the CA, TH214. Make Sure your Check Request Form has the following: Correct Date; The name and address of the person wishing to receive the payment; Correct budget line number and itemization of your purchase (look at the sample here); Name and specific account number of your club; Signature by either your club President or Club Treasurer – NOT BOTH! The other signature space is for a GSA officer upon approval; and Any associated invoice or account number for the vendor must be included on the voucher. Make Sure you have attached the correct documents, if needed: AN ORIGINAL RECEIPT – no copies, faxes, etc. are accepted. If you forgot to get one, you must return to the place of purchase and request another original. Tape the receipt to a plain white 8 ½ X 11 piece of paper.
