How do I get authorization for a rental car and for hotel expenses which exceed the amount allowed?
Rental cars must be approved prior to travel. The special authorization box is located in the middle of the travel authorization form. Indicate in this box that a rental will be needed and a travel administrator will need to sign for approval. (An accounting line must be set up by the Purchasing Dept. for the rental car charges.) An explanation of why lodging that exceeds the allowance for lodging, must be approved by the travel administrator prior to travel. (An explanation of why the excess was necessary, and a signature is required by the travel administrator (in the box located in the middle of the page) for approval). UALR allows the rate to be exceeded if the lodging is required to be in the conference hotel by an agreement with the hotel, or money can be by using the higher priced hotel.
