How do I document the telephone usage when the augmentation is a fixed amount that might be over or under the actual usage, depending on the month?
The policy does not require employees to document their monthly usage or turn in their monthly bills. However, the supplemental compensation augmentation must be reviewed, renewed and approved annually. At such time, the supervisor or manager should require copies of at least the last two months of cell phone bills in order to determine the level of business use and the on-going business need for the augmentation.
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