How do I book a hotel room in the Egencia system and charge the room to the University’s central billing card?
The two types of rates in the Egencia system that this works with are: “Egencia Preferred Rates” and “Expedia Special Rates”. In the description of these rates, it will say “Credit card is charged morning of check-in.” Any other type of rate (that this will not work with) will say “Credit card will be used to guarantee room.” By using this option, the room and taxes only will be charged to the central billing card. However, the traveler will still need to present a personal credit card at time of check-in for incidentals. If no incidentals are incurred, nothing will be charged to their card. Keep in mind that when using the central billing card option for hotels, the traveler will not be provided with a folio from the hotel when they check-out. They will only receive a folio for incidentals.
