How detailed should a bid specification be?
This varies from situation to situation. If the materials or equipment are of specialized design or highly critical in nature, then the description/specification will have to be extensive with as many details as possible. Specifications should include the manufacturer’s name, and/or current stock/model number. In addition to this information, a complete description of the item is necessary, including physical size, color, product packaging, weight, motor H.P., speeds, voltage and type of construction. Along with this information, it is to be understood that an “or equal” product can be offered by interested bidders. In general, the more information supplied at the time the specifications are being developed, the fewer questions on the part of the prospective bidders and the better chance there is of receiving the correct item at the right cost.
