How can we manage word processing files, e-mail and other electronic documents?
The State Archives provides agencies with a variety of tools and resources to help them better manage their electronic files. A very useful publication, Publication #62, Managing E-Mail Effectively, is available in print form and electronically via the Archives website (www.archives.nysed.gov). It provides basic guidelines for controlling and managing e-mail messages. Publication #SGP10, Guidelines for the Legal Acceptance of Public Records in an Emerging Electronic Environment helps agencies plan for the design, management, and operation of automated information systems to ensure that the records they produce will be admissible in legal proceedings and accepted as authentic for other purposes. In addition, the State Archives offers a regular program of workshops on managing records in electronic formats. Visit the Archives website for a copy of the current training schedule. 9. Where can agencies store records temporarily? The State Archives’ State Records Center, located in Albany, p
