How can I reduce the number of attachments that are sent with a vendor payment? How can I ensure that a vendor knows what a payment is for?
A. Some users request that attachments be sent with a vendor payment in order to ensure that a vendor knows what the payment is for. Attachments slow the payment process, and in many cases are not required by the vendor. If you want to be sure that a payment is posted for the correct reason, use the Payment Purpose Text field on your AP document. This field holds 120 characters, but the first 40 characters appear on the printed check to the vendor! Common uses for this field include a membership number or name, a registration ID number, a conference name or venue, or a utility account number; basically any reason why the payment is being made. There may be times when you are paying for something that does not have an invoice number associated with it. In those cases, you can include the payment purpose information in the Invoice Num field. If paying a utility bill without an invoice number, enter the utility account number in the Invoice Num field. The contents of this field also appea
