How are vendor invoices processed for payments?
Vendor invoices in paper format delivered by UCSF Mail services are date and time stamped at the Accounts Payable Mail Desk. Invoices are then distributed to AP service units for processing. AP supervisors prioritize and distribute invoices according to the date stamps on the invoices. Paper invoices are processed online in the PeopleSoft AP system. Vendor invoices received in Electronic Data Interchange (EDI) or electronic file format are transmitted and processed by UCSF Administrative Computing (Adcom) in a nightly batch voucher process. After the nightly posting, expenses from the vouchers accrued will be made available for department review in the General Ledger Transaction Detail in Weblinks Financial Reports. Any unrecognized expenses on the department ledger should be communicated to apservicedesk@accounting.ucsf.edu immediately for adjustments before the payment is issued to the vendor 30 days from the invoice date (typically Net 30 day term). AP transactions are displayed in
