How are the encumbrances initialized ?
The Red Book contains staff detail (Form 2A). This information is used to initialize (create) encumbrances for the upcoming fiscal year. Encumbrances are used only for the former PPC campuses. The unclassified encumbrances will have the new year pay plan increases included. The classified encumbrances will be based on the rate that is reflected in the budget, NOT on the rate contained in the Appointment System. If the budget rate is not the final rate for the previous fiscal year, the base encumbrance will be wrong. This will have a negative effect on the subsequent automated encumbrance increases. The budget data goes through a preliminary high level edit for validity of funding for each encumbrance prior to the load of the funding table. A budget report is produced from this process indicating those that will not pass the accounting edits. If these are not corrected prior to the load to the funding table, they will not pass into the Accounting System. The funding table is a file that
