Feel free to make an input but let the band bring their considerable experience to bear when finalising the actual play list for the evening. Back to the top of the page > How long does the band/artist take to set up and how much space will they need?
If the band has good access to your venue (EG: no lifts or stairs, no more than 100ft to wheel their equipment) they should be able to load in, set up and sound check within 90 minutes maximum. Many bands can do this in 60 minutes. If your event is running late and you’ve arranged for the band to set up after speeches, they will still need the same amount of time to set up. This allocated set up and sound check time is vital for the band to properly connect their equipment and get a good sound. Allow an absolute minimum of 1 meter across per person, but ideally 1.5 meters across per person. Allow 2 square meters for a drummer. EG: A 4 piece band with drummer, bassist, guitarist and vocalist will need an absolute minimum of 3 meters wide by 3 meters deep, as per the diagram 1 below. As you can see in diagram 1, the guitarist and bassist would both be obscured by the PA speakers, where as with 4 x 3 meters, as in diagram 2, the space is much more workable.
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