Explain the document management software filing hierarchy?
FileHold document management software has a filing hierarchy that mimics the paper based filing systems you are used to working with. FileHold has: Cabinets – which contain drawers —-which contain Folder Groups ———which contain Folders ————–which contain various Document Types (Schemas) ———————–which contain metadata fields (no limit on amount of fields and a wide variety of fields are supported) Too many levels of sub folders, and sub/sub folders creates the problem that you can end up with a large mess much like many central File Servers that customers bring to us. It takes a lot more overhead for the server to calculate access permissions when the folders are unstructured. Another problem is that users typically don’t browse when you have more than a few hundred or more folders as it is faster to search. The document management software provides metadata and full text document content search for fast retrieval. Each time a user logs onto the FileHold
