Does there need to be a separation of duties (e.g. can the same person make the purchase and reallocate/split the funding)?
It is the responsibility of each department to ensure that proper separation of duties exists. Similar to the separation that exists for the use of the Purchasing Card, and following the recommendations of proper accounting practices for the University, a different person should be reviewing purchases and reallocating than the person actually doing the ordering. It is up to each department to determine how to best implement this structure. Contact your Dean’s Office with further questions or concerns.
