Does the reason/purpose of the loan fit with the mission statement and goals of the borrowing institution?
Once a loan request has been approved, the collections manager is usually involved in the preparation of the item(s) for loan, such as giving the item(s) to a conservator for stabilization, packing and shipping the item(s), and handling all the necessary paperwork involved. The collections manager also receives the item(s) at the end of the loan, prepares the final evaluation of the item(s), and manages the loan file. Finally, a loan may involve a number of expenses that are usually paid for by the borrowing institution, including: • Conservation and preparation • Packing and shipping • Couriers • Loan fee • Insurance The fees involved in a loan may vary widely depending on several factors. These include the fragility and value of the item(s), what conservation work is done, and the location of the borrowing institution and the distance the items must travel. The contract or agreement worked out prior to a loan should detail the expenses to be covered by the borrowing institution.
