Does the OOR recommend state and local agencies take any particular actions to help them be in compliance with the new law?
Yes. Appoint an open records officer. Make sure this person is senior level so that he or she can manage requests and be aware of the implication of a request. [Section 502]. Make sure you register that person on our website, at ORO Registration. Create a records management policy and make sure you are in compliance with it. This is the most critical component for local governments to undertake immediately. Understand what your record retention law requires and organize your records. Write a memo to your staff outlining that this new law took effect January 1; it will be a highly monitored law and all employees should make these requests a priority; indicate that the Office of Open Records will be a resource to them for questions. Attend training. Plan to have your open-records officer and other officials attend a training session on this new law. A training schedule is available on this Web site.
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