Does the document management system comply with current government regulations and legal standards?
Compliance with the broad requirements of government regulations like HIPAA and Sarbanes Oxley demand a combination of many document management features. HIPAA does not provide many specifics on the implementation of information privacy and security. Instead, it sets guidelines for IT departments and information management systems. Documents stored in conventional network folders do not guarantee document authenticity. HIPAA affects many document management users because it mandates certain practices involving the electronic storage and transfer of “personally identifiable health information.” Organizations must ensure that people access information on a need-to-know basis only and that the scope of the information is limited. For instance, your system administrator is not likely to need access to health information. If they do, an explanation must be stated in writing. These regulations set expectations for document retention policies, disclosure, electronic security, as well as physi
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