Does entertainment for official functions need to be entered into UPS as a requisition?
Yes. Entertainment for official functions (i.e. Bands, Vocal groups, etc.) must always be entered into UPS as a requisition prior to the event, to the vendor providing the entertainment. Entertainment should never be paid for by members of our faculty/staff and then request a reimbursement. This is a tax issue that requires the entertainment vendor to report to the IRS. Any contract or appearance agreement should be supplied, reviewed and signed by the Procurement Office.
