Do you know why the p-card encumbrances must be placed on an authority order as opposed to an indefinite quantity purchase order that included sufficient prior encumbrance?
The Office of State Finance Replied: The reason for the authority order over a purchase order (PO) is that the PO is vendor specific and p-card purchases normally consists of multiple vendor payments. The bank is only the payment method and not the vendor for the purchases. We have the p-card authority orders identified as such for tracking purposes and it remains as the “vendor” for the payment. Whereas, authority order payment vouchers normally must be changed to the proper vendor being paid and that vendor is tracked for expenditure purposes. 3.I have reviewed the P-Card rules and policies and cannot find anywhere that prohibits me from using the P-Card to pay a vendor that requires a convenience fee for the use of a credit card. Can you confirm this to be correct? The convenience fee to use the card to pay this vendor is 2.5%. Our contract with JP Morgan Chase says the State will not pay a fee for the use of the cards. All merchants pay a fee to MasterCard to be able to accept thei
