Do I need to submit a New Hire Report on a newly hired employee who quits before the New Hire Report is due?
Yes, since the employer/employee relationship existed and wages were earned, a New Hire Report should be submitted. However, if the employee never earned wages he/she does not need to be reported. • Am I required to report all existing employees? No, only employees who were hired/re-hired after January 1, 1998, are required to be reported. • Are we required to submit a report if we do not have any new hires? No, if you have not hired any new employees, it is not necessary for you to submit a report. • If I choose to report electronically or via fax, should I follow-up with paper? No, if you report electronically, or via fax, there is no need to also send a paper copy of the New Hire report. • What are the reporting requirements for the following? • Substitute Teachers – Must be reported when initially hired. They must be reported again if the employee is rehired following termination, a lay off, a separation, or a requested leave of absence without pay greater than 30 days. • Teachers
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