Can we hold a trustee meeting using video conferencing facilities?
Yes. Unless the charity’s governing document specifically prohibits it, trustees can choose to hold some meetings by electronic means, as long as they can both see and hear each other (eg using video conferencing or internet video facilities). Meetings like this can be useful if an emergency decision is needed, trustees live a long way from each other, or if it makes it easier for trustees with disabilities to participate. Where a trustee board includes trustees with disabilities, the board should aim to provide appropriate facilities to allow them to participate in a meeting, whether electronic or not. We recommend that if electronic meetings are held, at least one face-to-face meeting of all the charity trustees takes place each year.
