Can Time Study Coordinators receive all of the moments on behalf of staff via email, distribute to the appropriate staff for a response, and then input the results into the web-based system?
No. Federal requirements prohibit coordinators from receiving staff emails and/or responding on behalf of staff. Initial emails that notify staff of their random moments must be sent to each participant. The initial email contains confidential information-such as user name and password-that only the person selected for the sample can have access to. In addition, only participants may input their responses into the system. However, coordinators will be cc’d on all follow-up emails that remind staff to respond to their moments. These follow-up emails do not contain confidential information. It is the coordinators responsibility to follow-up with staff to ensure they respond to their moments in a timely manner. In no circumstance may a coordinator respond on behalf of a participant in the system.
