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Can the municipality disclose personal information of employees, such as salary, benefits, or home address, to council members?

April 26, 2017address Benefits council disclose employees Home Municipality salary

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Can the municipality disclose personal information of employees, such as salary, benefits, or home address, to council members?

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• Personal information of employees can be disclosed to a council member if the information is necessary for the performance of the duties of the council member (section 40(1)(h)of the FOIP Act). • Only the information which the council member needs to know can be disclosed (section 40(4) of the FOIP Act). • For example, in a municipality with a small number of employees, council members may need to receive information on individual employees’ salaries as part of the budget process, depending on how the budget is normally prepared. In a larger municipality, budget decisions may be made on summary information, so in that case individual salaries would not need to be disclosed.