Can post use representation funds to purchase bulk items needed for representational events?
A At the discretion of the Chief of Mission or his/her designee, purchases of representation supplies in advance of a function are limited to the type and quantity necessary due to circumstances at post. Each post should develop written guidelines to cover the specific situations where advance purchases are authorized. For State Department, representation funds reimbursement or payment, except for invitation cards to official functions and American wine, is permitted only event-by-event on the basis of guest (recipient) lists. Bulk purchases to cover several future representation events, even though practical and economical, except for invitation cards and American wine, must be financed by the host or other officer and reimbursed only on an event-by-event basis. Reasonable amounts of invitation cards and American wine (not to exceed a years supply — prior years usage should be used as a benchmark) may be procured and paid for or reimbursed as a bulk purchase in lieu of buying new car
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