Can P-Cards be used for non-contracted suppliers?
P-Card holders are required to purchase from University contracted suppliers (see Policy 05-02-15) if they sell the necessary products. If the contracted supplier is available on PantherBuy, then PantherBuy must be used. If a contracted supplier is not available, then the preferred method of purchase from non-contracted suppliers is through a PRISM PO. Emergency purchases may be made from non-contracted suppliers on the P-Card. What should departmental buyers do when University-issued purchase orders sit in suppliers’ fax machines for long periods prior to being filled thus forcing departmental buyers to place verbal orders? Departments should notify Purchasing, through its website inquiry and Purchasing will contact the supplier to take corrective action to ensure that supplier delays do not impact critical departmental operations.
