Can one individual perform more than one purchase card function, i.e. AOPC, Approving Official or Cardholder?
Financial Management Regulations delineates the separation of duties. It states “Separation of duties creates a situation that should preclude errors or attempts at fraud or embezzlement from going undetected. Key duties such as authorizing, approving, and recording transactions; issuing or receiving assets; making payments; preparing checks and check signing; certification of funding; and reviewing or auditing shall be assigned to separate individuals to minimize the risk of loss to the Government to the greatest extent possible”. While issuing or receiving assets is performed by the cardholder, billing official review and certification of cardholder purchases provides adequate measures to minimize the risk of fraud. In addition, a cardholder may perform the functions of an Approving Official; however, the AO cannot be the approving official for their own card. For further information you may view the FMR at www.dtic.mil/comptroller/fmr; go to Volume 5, Chapter 1. Section 010507, Inte
Related Questions
- I am an Approving Official. Do I forward receipts and backup documents to the OSD/WHS Purchase Card Program Office with my Invoice (monthly billing statement) for payment?
- Can one individual perform more than one purchase card function, i.e. AOPC, Approving Official or Cardholder?
- Can one individual perform more than one purchase card function, i.e. Billing Official or Cardholder?
