Can evaluation documents of publicly tendered proposals be released to suppliers in response to a FOIP request?
Public tender documents and evaluation criteria are routinely available. Evaluation notes, summaries, weighting factors and other evaluation documents are based on information supplied by the contractor but are created by the Institute. As a result not all of these records qualify for an exception to disclosure under Section 16 (harm to business interests). However, some information may be withheld under Section 19 if they are references given in confidence about the contractor’s suitability or confirmation of qualifications. There may also be reason to withhold parts of the record if they reflect the advice of recommendations of employees as to a suggested course of action. The names and position titles of employees who conducted the evaluation would not be considered as personal information because they performed the assessment as a part of their duties.
Related Questions
- Does a Metis settlement have any control over how records that have been released in response to a FOIP request are used by the applicant?
- Can copies of contracts with consultants, engineers, contractors be released in response to a FOIP request?
- Can suppliers have access to evaluation documents of bidders proposals?
