Can employees have access, via computer or hard copy, to student information?
Staff should only be accessing student information if they have a need to use that information as a part of their responsibilities. Section 40(1)(h) permits this type of disclosure. However, the fact that access to student information is available does not condone unauthorized access to that information. Also, staff need to ensure that there is an audit trail to follow regarding the disclosure or a notation made on the student’s file.
