Can documents and/or Excel spreadsheets be attached to a solicitation to suppliers?
Yes, however, a formatted Excel spreadsheet template available through Purchasing must be used. Miscellaneous MSWord or scanned documents can also be attached. Can solicitations be modified or amended once they have been sent to suppliers? Yes, but only by Purchasing at the request of the department. Are solicitations and resulting quotes from suppliers retained by Purchasing and can the basic solicitation be used again for future quotes? Yes. All solicitation requests to suppliers and resulting quotes are archived and can be reused, amended, or modified as needed for future solicitations. How does a requesting department find out the final results of a solicitation (RFQ, RFP, or RFI)? Purchasing will send the requesting department copies of RFP and RFI hard copy responses from all submitting suppliers. In the case of RFQ’s, a tabulated, easy-to-read spreadsheet with all pricing information from submitting suppliers will be sent to the requesting department. How is the award of the suc
