Can an organization take out a single licence which covers conferences organized by individual departments and colleges?
The Proxy Connection licence covers all conferences provided by the institution as a whole. There is no need to take out separate licences for each department. Note also that, if the department is organising a conference which forms part of their teaching or research activities there is no need for a licence in any case (see Q6 above). A Proxy Connection licence is only required where the organization is hosting a conference for a third-party organization. Some institutions have a collegiate structure whereby individual colleges are separate legal entities to the institution as a whole. In this case the colleges are treated as part of the institution, rather than separate entities for licensing purposes. The same applies to halls of residence that are separate legal entities. Q9 Is it necessary to have a conference centre with its own network connection, or can machines which are connected to the host institution’s network be used to provide JANET access, when hosting a conference for
