Can an hourly employees pay be prorated so that equal payments are made each pay period over the school year?
Yes. Pursuant to Arizona Attorney General Opinion I04-007, all school district employees may request that their compensation be paid over the actual months worked or be prorated in any number of payments as set forth in A.R.S. 23-351(C)(2). If pay is prorated for hourly employees, districts must have internal controls in place to ensure that hourly employees are paid only for the hours actually worked during the year. Attendance records such as individual time sheets or time cards should be prepared for each hourly employee for each pay period, signed by the employee, and approved by the employee’s supervisor. The payroll department should review attendance records for any differences between the hours actually worked and the employees expected hours (i.e., the number of hours that was used to calculate the employee’s annual compensation amount that is being prorated). If an hourly employee has worked fewer hours than expected, the payroll department should adjust the employees leave b
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