Can a school district obtain oral or written price quotations to cover purchases for multiple years?
Yes, districts may solicit multiple year price quotations. However, when determining the type of competitive purchasing required (i.e, oral quotations, written quotations, or competitive sealed bids/proposals), a district must consider the total expenditure that will be made over the multiple years using the quoted prices. For example, if a district wanted to obtain pricing for 3 years on an item, it could do so by written quotations if the total anticipated expenditures over the 3 years were expected to be less than the current competitive sealed bid threshold. If multiple year quotations are used, districts should document the time period that the pricing is valid; that the vendor will honor the pricing for that time period; and that while the district intends to purchase certain quantities, all purchases are subject to funds availability. Districts may contract for up to 5 years if monies are available for the first year at the time of contracting. 8. What must be documented if a sc
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- Can a school district obtain oral or written price quotations to cover purchases for multiple years?
