Can a school count application or registration fees as institutional charges?
No. Application and registration fees are excluded from institutional charges because they are not educational costs. (Federal Register, Vol. 59, No. 82, April 29, 1994, page 22356) The regulations allow a school to use any funds from a post-withdrawal disbursement to be used to pay any outstanding charges on the student’s account up to the amount of the outstanding charges. What amount constitutes “total outstanding charges on the student’s account” on ED’s Post-Withdrawal Disbursement Tracking Sheet? If a student is owed a post-withdrawal disbursement, and outstanding charges exist on the student’s account, the school may credit the student’s account with all or a portion of the post-withdrawal disbursement, to the extent that the post-withdrawal disbursement is made up grant funds, up to the amount of outstanding charges (668.22(a)(4)(i)(A)). If loan funds comprise any portion of the post-withdrawal disbursement, the school must first contact the student (or parent in the case of a
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