Business Office FAQs 1. How do I get reimbursed for business expenses?
2. Why do I need original itemized receipts? St. Olaf requires original itemized receipts to substantiate the actual business expenses as required under the IRS accountable plan rules. Requiring original receipts reduces the risk of erroneous duplicate payments and increases the detect ability for altered receipts. Itemized receipts are important for ensuring that people are following the travel expense and purchasing policy, especially in regards to alcohol and sales tax. 3. When are we exempt from paying Minnesota sales tax? In the state of Minnesota, St. Olaf College is exempt from sales tax with two exceptions. We must pay sales tax on prepared meals and lodging. Sales tax unnecessarily paid will not be reimbursed. 4. Why does Accounts Payable require a W-9 from new vendors? IRS Form W-9 Request for Taxpayer Identification Number and Certification is required for all new vendors to limit the liability of the College in case of audit. When vendors sign the form they are verifying th
