A planning session was not conducted for an employee. How can a Rating Supervisor rate the employee if a planning document was not prepared?
There are several resources available to aid the Rating Supervisor in the absence of a planning document: the Department/Section/District goals, personal observations and documentation notes made during the rating period, compliments/complaints received from others regarding the employee’s performance, position description (SF-3), Civil Service job specification, office policies and procedures documents/memos, work samples, training and other manuals outlining job duties, etc. A Civil Service rule was violated when a planning session was not conducted; the Rating Supervisor should not violate another Civil Service rule by not conducting a rating session. He/she may wish to make a note on the PPR form, in the comments portion next to his/her signature, what documents were used in the absence of a planning document.
