What is Document Unitization?
Document unitization is a very important step in the imaging / scanning process. In the typical copy job, the copies are returned with staples and clips as per the original set. If 2 memos were stapled together in the originals, the copies are returned stapled together. If documents are scanned, this practice presents a problem at the coding stage. If two memos with different dates, different authors, and different recipients are scanned together as one imaged document, what goes into the Document Date, Author, and Recipients fields in the database? If only the information from the first document is entered into the database, how will the second memo ever be found? At Reliable, this issue is discussed in detail at the start of the case and custom unitization rules are developed to best accomplish the budget and timing constraints of the case. Typically, using the above example we capture the attachment ranges of the two memos in the database at the scanning stage, and then separate the
