What is the procedure for requesting a Travel Advance?
The person requesting the travel advance should request TRAVEL ADVANCE 20 TO 15 DAYS BEFORE TRIP: 1. Employee must complete a Travel Authorization Form. a. All estimated travel expenses should be included. b. Travel Authorization should have all authorized signatures. (see form) c. Forward to Bursar’s Office 2. Bursar’s Office. a. Original completed Travel Authorization form should be given to campus bursar’s office 10 – 15 days before trip. b. Bursar’s office creates the Travel Advance Direct Pay. c. Direct Pay is forward to Chief Bursar’s Office. d. Chief Bursar approves the direct pay and forwards to Accts Payable. e. Accts Payable processes request. f. Accts Payable creates credit memo. 3. Where to Pick up Travel Advance a. Once travel advance is printed. 1. Accts Payable forwards check to campus bursar office on the day after check is printed. 2. Bursar’s office receives check via pony. 3. Bursar’s office contacts department/employee. 4. Employee must pick up travel advance from B
